Accounting and Administrative Clerk


Little Mountain Neighbourhood House Society (LMNHS), a not-for-profit organization, provides educational, cultural, recreational and social services for different age groups, ethnic specific groups, families, and for the wider community of Little Mountain/Riley Park. LMNHS helps to facilitate the Little Mountain community to actively participate, through self-help, in the development of a healthier community.

Job Description:

The accounting and operations assistant provides a full range of accounting and operational support services in a busy office environment of over 25 FTEs. These services include bookkeeping (accounts payable, accounts receivable, payroll), financial reporting, website, server and database administration, and facilities and equipment maintenance.

  • Full-time, 35 hours per week
  • Reports to the Finance Manager
Key Responsibilities/Deliverables:

Accounting and Finance:

  • process weekly accounts payable, petty cash reimbursement, accounts receivable, bank deposits, and bank reconciliation.
  • Input and reconcile monthly childcare fees; Retrieve the fee from the database and produce annual taxable childcare fee receipts.
  • Assist in developing and updating budget according to program needs.
  • Assist in reconciling monthly financial record and transactions.
  • Assist in developing financial models for presentation and reporting purposes.
  • Assist in monthly financial statements and year-end audit.
  • Assist in financial reporting to the government bodies and private funders.

Payroll and Benefit Administration:

  • Process 3 payroll runs (hourly, salary, Sunset) and ROE as needed.
  • Respond to requests from government or other agencies re: payroll information, as needed.
  • Provide information to employees on payroll matters, benefits plan details and payroll and benefits collective agreement provisions.
  • Maintaining monthly absence records of employees to calculate pay and benefit entitlements including retroactive pay.
  • Verify accuracy of pay stubs and distribute pay stubs indicating gross and net salaries/wages and deductions such as taxes, union dues, group insurance and pension plan contributions.
Key Responsibilities/Deliverables: (continued)

Administrative Support Duties:

Performs a variety of administrative support duties including:

  • Maintain and trouble shoot computer, photocopier and other office equipment.
  • Front Desk Relief .
  • Set up and maintain donor’s database list and keep track of charitable receipts.
  • Calculate and enter vacation and sick leave data into spreadsheet.
  • Other related duties as assigned.
Qualifications and Skills
  • Formal accounting education required.
  • Strong understanding of accounting principles.
  • 1 to 2 year(s) experience in an accounting or administrative role an asset.
  • Intermediate/advanced skill in Excel and other Microsoft Office applications.
  • Working knowledge of computerized accounting systems an asset.
  • Ability to communicate, both orally and in writing, effectively, while maintaining confidentiality.
  • Exceptional organization and problem solving skills, attention to detail is a must.
  • Willingness to take initiative, ability to multi-task, prioritize to meet deadlines, and work effectively under pressure.
  • Must have valid BC driver’s license and use of a motor vehicle.

To apply, send resume and cover letter to:
Claudia Cao, Finance Manager

Email: Claudia
Only short-listed candidates will be contacted.